Roles and permissions

Each member of a shared project has a role that determines what they can do.

The roles

Owner

The owner is the person who created the project. They have full control:

• Edit the project name, notes and cover photo.
• Add, edit and delete plans.
• Create, edit and delete annotations.
• Take photos, record videos and audio comments.
• Export reports.
• Invite and remove members.
• Delete the project, and restore it or delete it permanently from Recently deleted.

There can only be one owner per project.

Member

A member is someone who joined the project via an invitation. They can:

• Create, edit and delete their own annotations.
• Take photos, record videos and audio comments.
• View all annotations and photos in the project (including those from other members).
• Restore or permanently delete anything deleted inside the project, from Project settings > Recently deleted.
• Export reports.

A member cannot:

• Edit the project settings (name, cover photo).
• Invite or remove other members.
• Delete the project, or restore it from Recently deleted. A member leaves the project instead.

Tip

All project members can export reports. The export includes all observations in the project, regardless of who created them.

Deleted items

Deletes are reversible for 7 days, and who can bring something back depends on what was deleted:

Deleted item	Who sees it in Recently deleted	Who can restore or delete permanently
The project itself	The owner	The owner only
Anything inside the project (plan, viewpoint, observation, photo, video, audio note)	Every member	Any member, whoever deleted it

In the iOS app, a member who is read-only on the project (for example when a Teams subscription has ended) sees the list but cannot restore or delete anything.

A permanent delete removes the item for everyone on the project. See Recently deleted on iOS, Android or the web dashboard.

Identifying roles

In the project’s collaborators list, each member is shown with a badge indicating their role: Owner or Member.